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Tri-M Group

Administrator

Testing – Kennett Square, Pennsylvania
Department Testing
Employment Type Regular Full-Time
Minimum Experience Entry-level

Summary Description

Responsible for providing overall project administrative support to the EnerG Test and High Voltage business units.  Provides support to project management and field staff.  

Duties and Responsibilities

Essential:

  • Responsible for the complete billing process from preparation, reconciliation, to data entry into the accounting system.
  • Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead and profit factors for each task code; and completes final billing computations.
  • Prepares job initialization documents for projects.
  • Ensures timely and proper invoicing of customers.
  • Maintains cumulative retainage amounts on specified accounts.
  • Expedites accounts receivable including resolving customer billing problems.
  • Prepares monthly billing and backlog reports and updates backlog on a daily basis.
  • Answers phones and takes messages for managers.  Contacts customers and field personnel as requested by managers.
  • Prepares letters, memos and other correspondence as needed.
  • Pulls weekly job costs reports for managers as requested.
  • Attends applicable division meetings and prepares minutes of meetings.
  • Assists with accurate filing of archives for future reference.
  • Occasionally prices materials for bid estimates.
  • Assists with customer revenue and contract multiplier reports.
  • Assists purchasing with renting equipment as needed.
  • Recommends improved methods of operation

Job Requirements

Skills/Education:

  • High school diploma or equivalency.  Post high school training preferred.
  • Minimum 3 years experience in administrative work.  Experience in the construction industry preferred, but not required.
  • Excellent interpersonal and communications skills. 
  • Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails and database management.
  • Above average math skills.
  • Excellent customer service skills.
  • Ability to work in a fast paced environment and meet deadlines as part of a team.
  • Good attention to detail and self-starter.

Physical Requirements:

  • Working 40 hours/week, scheduled in 8 hour shifts.
  • Sitting 6 to 8 hours/day.
  • Lifting weights of 0 to 30 lbs. from floor to above shoulders.
  • Repetitive use of hands for writing, typing, data entry, and filing.
  • Vision adequate for computer use and reading. 
  • Hearing adequate for phone use.

 

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  • Location
    Kennett Square, Pennsylvania
  • Department
    Testing
  • Employment Type
    Regular Full-Time
  • Minimum Experience
    Entry-level
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