Safety and Training Administrator

Safety and Training · Kennett Square, Pennsylvania
Department Safety and Training
Employment Type Regular Full-Time
Minimum Experience Entry-level

Summary Description

Under supervision of the Safety and Training Manager this position provides clerical and other administrative support for the Safety and Training Department.


Duties and Responsibilities

Essential Functions:


  • Answers and professionally handles all incoming telephone calls for the Company.  Ensures timely distribution of incoming faxes throughout the day.
  • Assists with the confidential implementation of the substance abuse prevention program including scheduling, testing, distributing screening notices and compliance tracking.  Provides prompt notification to management of problems and/or discrepancies.
  • Conducts monthly inspections of fire extinguishers throughout office campus.
  • Maintains first aid kit inventory to ensure kit components are not expired and first aid supplies are replenished as needed. 
  • Completes and maintains pre-qualification documents for projects as required.
  • Organizes and submits safety and training documents as requested by customers. 
  • Compiles monthly tool box talks for distribution to the field.
  • Maintains all inventory of safety supplies and tools and provides to field operations as needed or requested. 
  • Administers the DOT physical program by scheduling DOT physicals and maintaining DOT files.
  • Process annual Motor Vehicle Report (MVR) update.
  • Inputs all safety and training information into the HRIS and LMS systems including: safety and skills training, MVR’s, accountability, drug tests, and physical dates.
  • Assembles jobsite trailer safety documentation packets as required.
  • Tracks employee accountability and safety appreciation program, generates monthly reports and processes award distribution.
  • Assists with new hire employee requirements and onboarding tracking.
  • Schedule and communicate upcoming training classes.
  • Provides administrative support to the Safety and Training team by taking meeting minutes, correlating information and performing additional tasks upon request.
  • Assists in the setup, coordination and facilitation of Training.


Job Qualifications 

Skills/Educational Requirements:


  • High school diploma or equivalency.  Post high school education desirable.
  • Minimum of 5 years’ experience in safety and/or training administration preferred, but general business administration is acceptable.
  • Excellent oral and written communication skills.
  • Ability to handle and maintain confidential information.
  • Excellent computer literacy including advanced experience with Microsoft Excel and other Microsoft Office products.
  • Excellent organizational skills and demonstrated ability to prioritize to meet deadlines.
  • Good attention to detail and accuracy.
  • Ability to multi-task various job responsibilities simultaneously.


Physical Requirements:


  • Working up to 40 hours/week, scheduled in 8 to 10-hour shifts.
  • Vision adequate for daily and consistent computer use and reading.
  • Sitting 6 to 8 hours/day.
  • Lifting weights of 0 to 30 lbs. from floor to above shoulders.
  • Repetitive use of hands for writing, typing, data entry.
  • Hearing adequate for phone use. 

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  • Location
    Kennett Square, Pennsylvania
  • Department
    Safety and Training
  • Employment Type
    Regular Full-Time
  • Minimum Experience
    Entry-level